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Accounts Payables Assistant in Waterbeach at Sepura Group

Date Posted: 10/19/2018

Job Snapshot

Job Description

Job purpose:

To support our Accounts Payable function. This includes: invoice processing, managing supplier accounts, payments and ensuring up to date and accurate month end reporting figures are produced.

The successful candidate will provide effective control over company’s creditors and provide, when required, timely and accurate information including cash payment reporting.


Main responsibilities:

  • Purchase Ledger maintenance in all Sepura entities in an accurate and timely manner.
  • Monitor the Payables email inbox, ensuring it is cleared every day.
  • Obtain manager approval for all invoices.
  • Invoice Processing - match invoices to receipted purchase orders & post invoice journals.
  • Resolve invoice discrepancies in a timely manner, update the invoice pool where applicable.
  • Liaise with suppliers to ensure accounts are kept up to date.
  • Reconcile supplier statements.
  • Process individual & batch payments via multiple banking systems for purchase ledger payments and international payroll when required.
  • Post bank transactions in the ledgers & complete bank reconciliations.
  • Assist month end Purchases Ledger & cash book closure.
  • Prepare balance sheet reconciliations & identify any differences.
  • Identify & record prepayment invoices.
  • Produce monthly reports such as intrastat and VAT returns.
  • Assist the Head of Treasury with bank balances and cash flow forecasts.
  • Support the finance team with account analysis & interpretation.
  • Achievement of monthly objectives.
  • Identify & initiate ways to increase process efficiency within the team.
  • Additional ad hoc duties when required.

Job Requirements

Qualifications (essential)

  • A good academic record

Qualifications (desirable)

  • Qualified or studying an accounting qualification useful


  • Previous experience in an Accounts Payable role.

Knowledge (Essential)

  • Double entry book keeping.
  • Extensive understanding of an AP role.

Knowledge (Desirable)

  • Microsoft Dynamics AX.
  • Sage 200.
  • Accruals and prepayments.

Skills (Essential)

  • Good people skills are required to establish and maintain excellent supplier relationships.
  • Good computer skills as this role requires a high degree of processing across a variety of platforms.
  • Microsoft Excel

Skills (Desirable)

  • Advanced Excel skills


  •  Willingness to provide cover for others during absence
  • Ability to work on own initiative and meet deadlines
  • Quick learner
  • Enthusiastic, 'can-do' attitude
  • Exercise discretion and personal integrity
  • Good team player
  • A diligent, methodical approach


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